Annual General Meeting - February 5, 2019

Notice of Annual General Meeting:

7 pm Tuesday February 5, 2019

 Richmond Country Club

9100 Steveston Hwy

Richmond, BC

LINK TO THE AGENDA

For the purposes of:

Election of the Board of Directors (up to 14 positions) and President of the Association, for presentation of financial statements and for the purposes of voting on the following Special Resolutions:

Special Resolution #1

BE IT RESOLVED THAT:

The Constitution and Bylaws of the Richmond - Seafair Minor Hockey Association be amended to rename the Society to the Richmond Jets Minor Hockey Association. 

Special Resolution #2:

BE IT RESOLVED THAT:

The Bylaws of the Society be amended to:

Change the definition of Executive to:

“Executive” means a director of the Association or Officer of the Association who has been appointed or elected to an Executive Position and any person designated as the Executive Director;

1. Add a definition of Executive Position as follows:

“Executive Positions” means those positions outlined in Part 8.

1. Add a definition of Officer as follows:

“Officer” means a Member appointed to a position outlined in Part 8.

1. Ensure that appointed members of the Executive are appointed by the Board of Directors rather than the President.
2. Ensure that the Executive are appointed prior to the start of a season rather than at the first board meeting following the AGM.

Link to Richmond Jets Election Policy

Link to Candidate Biographies

Information Regarding the Eligibility for Election of Directors and President

Section 44 of the Societies Act describes qualifications for Directors of Societies in BC.

Persons qualified to be directors

44   (1) A person is qualified to be a director of a society only if the person is an individual who is at least 18 years of age.

 (2)   Despite subsection (1), an individual who is 16 or 17 years of age is qualified to be a director of a society if provided for in the regulations.

 (3)   Despite subsections (1) and (2), an individual is not qualified to be a director of a society if the individual is

(a)   found by any court, in Canada or elsewhere, to be incapable of managing the individual's own affairs,

(b)   an undischarged bankrupt, or

(c)   convicted in or out of British Columbia of an offence in connection with the promotion, formation or management of a corporation or unincorporated entity, or of an offence involving fraud, unless

(i)   the court orders otherwise,

(ii)  5 years have elapsed since the last to occur of

(A) the expiration of the period set for suspension of the passing of sentence without a sentence having been passed,

(B) the imposition of a fine,

        (C) the conclusion of the term of any imprisonment, and

(D) the conclusion of the term of any probation imposed, or

(iii)   a pardon was granted or issued, or a record suspension was ordered, under the Criminal Records Act (Canada) and the pardon or record suspension, as the case may be, has not been revoked or ceased to have effect.

Section 6.2 of our Bylaws describe conditions for appointment as Director

6.2       Conditions to Appointment as Director.  No person may be elected, appointed or hold office as a Director:

(a)        unless he or she is a Member of the Society,

(b)        if he or she is an executive member of another Minor Hockey Association, Team, Club, or Union affiliated with BCAHA or PCAHA; or

(c)        if his or her spouse is an executive member of any Minor Hockey Association, Team, Club, or Union affiliated with BCAHA or PCAHA.

Section 6.3 of the Bylaws describes conditions appointment as President

6.3       Conditions to Appointment as President.   To be eligible as a candidate for election to the position of President of the Association, the nominated person must have served as an Executive with the Association or a Former Association for at least one year.

Information Regarding Voting Eligibility:

Voting eligibility is set out in Part 2 of the Association’s Bylaws as follows:  

2.2      There shall be two classes of Members, namely ordinary Members and life Members.

(a)      Ordinary Members

The following persons shall be ordinary Members of the Society:

• all parents or guardians of players registered with the Association and for whom all prescribed fees have been paid,

or

• all players who are the age of majority and who are registered with the Association and for whom all prescribed fees have been paid.

         Upon acceptance of a player’s registration and receipt of all applicable fees, such parent or guardian shall become a Member, or such player who is of the age of majority shall become a Member to the exclusion of his or her parents or guardians; and

• every head coach or assistant coach of any team in the Association whether or not such coach is the parent and/or legal guardian of a registered player; and

(iv)    any person who has contributed or undertaken to contribute to the Association his or her services by voluntarily performing such duties, and is recognized by resolution of the Board as a Member.

Subject to Part 3, ordinary Members shall be entitled to notice of and one vote per Member at all General Meetings of the Association, and shall be entitled to be nominated for, be appointed to, and to be elected as a Director and to hold an executive position within the Association.

 (b)       Life Members

Those persons who were life members of either Former Association as of the date of formation of the Association, will continue to be life members of the Association. 

Life membership may be bestowed by the Board of Directors on any current or past Member of the Society who has rendered distinctive service to the Society for a period of at least ten years.  Nominations for Life Membership must be made by a Director, and such nomination must be approved by the Board of Directors. 

Life Members shall be entitled to notice of and one vote per Member at all General Meetings, and shall be entitled to be nominated for, be appointed to, and to be elected as a Director and to hold an executive position within the Association.

Information Regarding Voting Procedures

Voting procedures are set out in Part 3.5 of the Association’s Bylaws as follows:

3.5          Voting.   Each Member shall be entitled to receive notice of and to attend all Meetings of the Society.  A maximum of two ordinary Members shall be entitled to vote at a General Meeting with respect to any one registered player.  For a Member who has more than one player registered with the Association, such Member shall still be limited to one vote.  

At all General Meetings every question shall be decided by either an Ordinary Resolution or Special Resolution by the Members having voting rights present in person unless otherwise required by these Bylaws or by law.  Every question shall be decided in the first instance by a show of hands unless a poll is demanded by any Member.  Upon a show of hands, every Member having voting rights shall have one vote and unless a poll is demanded, a declaration by the Chair that a resolution has been carried or not carried and an entry to that effect in the minutes of the General Meeting shall be sufficient evidence of the facts without proof of the number or proportion of the votes accorded in favor of or against such resolution. 

The demand for a poll may be withdrawn, but if a poll is demanded and not withdrawn, the question shall be decided by the requisite majority of votes given by the Members having voting rights present in person and such poll shall be taken in such manner as the Chair shall direct and the result of such poll shall be considered the decision of the Members at the General Meeting upon the matter in question. 

The Chair shall not have a vote, whether upon a show of hands or on a poll, except in case of an equality of votes, whereupon he shall be required to make a casting vote.